Minutes – Oct. 14, 2017

Minutes – NJCA Meeting (submitted by Erica Osmond)
October 14, 2017, Brookdale Community College, Lincroft, NJ

Attendance:

  • Barbara Baron, Brookdale Community College
  • Gina Marcello, Georgian Court University
  • Todd Kelshaw, Montclair State University
  • Christopher Caldiero, FAirleigh Dickinson University
  • Christopher Lynch, Kean University
  • Allison Edgley, Kean University
  • Erica Osmond, Rowan College at Burlington County
  • Henrietta Walker, Kean University
  1. Call to order: 10:17am and welcome by Barbara Baron
  2. Approval of minutes: approval of minutes were passed from the March 25, 2017 meeting.
  3. New Business:
    a. Conference Date: The annual NJCA conference will be held at Brookdale Community College in Lincroft, New Jersey on Saturday April 14, 2018.
    i. The NJCA “not for profit” status was reinstated.
    ii. Concerns about conference cost came up during discussion by meeting attendees. It was shared that Brookdale Community College will waive the conferences space. However, the NJCA will be responsible to pay a maintenance fee (fee total was not shared), a technology fee for one technology person (fee total was not shared), and a food and beverage fee (fee total was not shared).
    iii. A review of the current budget was presented. An estimated total of available funds is $5,500. The $5,500 estimated budget will need to be used for partial conference costs and web page creation project. (See IV regarding web page project)
    iv. Currently the web page for the NJCA does not display correctly. Viewers are seeing the code (HTML) on the home page and the webpage sits on the Rutgers server. Gina Marcello has been working with the Rutgers University technology department to solve this issue with little success. It was decided after discussion that the NJCA would like to create a web page that its Executive Board could have control of easily through a program such as WordPress. Some of this years estimated available assets ($5,500) will need to be used to support this project. We will need to pay a web builder to move information from the broken site to the new site.b. Journal
    i. Questions came up as to who actually receives a hard copy of the journal. After discussion it was concluded that some members are getting online access to the journal if their names are in the database. However, we need to find an efficient way to send current member names to Taylor and Francis for journal access.
    ii. Questions arose regarding what the cost of the journal was based on and if a hard copy was any longer needed.
    iii. Dan Leyes, Membership Director should be sending an updated list of names to Taylor and Francis and needs to get clarification from them on the procedures for journal access.c. Theme
    i. Taking Sides: The Challenge of Civil Discourse will be the 2018 NJCA conference theme.
    ii. Keynote Speaker: Barbara Baron will be inviting Dr. Clark Olsen from Arizona State University to be the keynote speaker for the NJCA 2018 conference in April.
    iii. Barbara Baron will also speak with Oxford University Press to possibly sponsor Dr. Olsen’s trip if he accepts the invitation to speak. She will also ask if Dr. Olsen’s new text can be issued to conference participants.
    iv. The idea of “Fun & Games” was suggested as a theme for a future conference.

The meeting was adjourned at approximately 11:30 am.

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