Minutes of the Spring 2000 Joint Meeting of the NJJC Editorial and NJCA Executive Boards

This joint meeting of the Editorial Advisory Board of The New Jersey Journal of Communication and the Executive Board of the New Jersey Communication Association took place on March 10, 2000, 12:00-2:00pm, in the The Hartman Lounge, The Mansion, Fairleigh Dickinson University, Madison, New Jersey

Present

1. The meeting was called to order at 12:45pm.
   
    
2. The agenda was unanimously adopted.
   
    
3. G. Radford thanked everyone for coming and also thanked J. Lehr for assistance in organizing the luncheon. Thanks were also given for Dean M. Green of Fairleigh Dickinson University for hosting the meeting and subsidizing the luncheon.
   
    
4. The minutes for the meeting of October 20, 1999 were approved as revised.
   
    
5. Dean M. Green welcomed everyone to Fairleigh Dickinson and spoke about the charter meeting of the NJJC held in 1992 at William Paterson University, pointing out that many of the people at today's meeting were also present at the charter meeting. He also said that FDU was pleased to play an active role in supporting the journal and the association.
   
    
6. G. Radford gave the Editor's Progress Report. As of March 10, 2000 the NJJC had received and processed 179 manuscripts (volumes 1.1 - 7.2 inclusive). Of these, 77 have been accepted for publication; an overall acceptance rate of 43%.
   
    
7. G. Radford reported on the status of the NJJC account housed at William Paterson University. Upon moving from William Paterson to Fairleigh Dickinson last September, Radford had been asked to close the William Paterson account by spending the balance on journal related expenses, which Radford agreed to do. However, in so doing, Radford discovered that the journal account had significantly less money in it ($88.00) than was reported at the Fall 1999 Editorial Board meeting ($2,004.00). This was due to monies being withdrawn from the account without Radford's knowledge. During the lifetime of the account, Radford had only made deposits to the account and was not allowed to make withdrawals without the signature of the Dean and Chair. Radford reported that the remaining $88.00 had been put toward the cost of printing the Fall 1999 issue of the journal and the account at William Paterson has been closed. All monies received from library and other subscriptions are now being deposited in the NJCA account at Rider University.
   
    

   Account History at William Paterson University: October 20, 1999 - March 10, 2000:

   Balance (10/20/99) - $2,004.00
   Revised Balance - $88.00
   Expenditures (Printing of Fall 1999 issue of NJJC) - $88.00
   Final Balance (3/10/2000) - $00.00

   J. Millen then reported on the status of the NJCA account at Rider University:

   Starting Balance - $6,482.41
   NJJC Printing (Vol. 7, No. 2, Fall 1999) - $1355.00
   Louise Cooper (proofreading) - $500.00
   Fall NJCA Meeting - $110.25
   IRS - $150.00
   Final Balance (as of 3/10/00) - $4,367.16

8. C. Dell distributed a proposed Advertising Rate Sheet for NJJC. There was a discussion about charging more for front or back inside covers, and it was decided to leave the cost the same as for full page advertisements, with inside covers being allocated on a first-come, first-served basis. C. Dell encouraged all present to seek advertising commitments from their respective institutions. G. Radford thanked C. Dell for his work in developing the rate sheet.
   
    
9. G. Radford reported that the NJJC Special Issue: Intellectual Roots of Media Ecology, edited by C. Lum of William Paterson University was at the printers and due to be published in time for the 4th Annual NJCA Conference at Rowan University. He thanked C. Lum for his role as guest editor. There are currently no additional special issues forthcoming.
   
    
10. J. Millen (NJCA President) presided over the next part of the meeting which dealt with NJCA business. He distributed a "Did You Know?" fact sheet about NJCA.
    
     
11. T. Gencarelli, D. Swanson, and J. Millen were appointed to serve as the nominating committee which was charged with drawing up a slate of officers to be voted upon at the 4th Annual Conference. The question was raised about the advisability of the Membership Director serving a two year term for continuity. J. Millen reported that his secretary was willing to maintain the membership database. She will be asked if she would be willing to be nominated to this office.
    
     
12. M. Itzkowitz, 1st VP, reported that all is in readiness for the 4th Annual Conference, April 8, 2000. Those present agreed that the offerings presented in the conference program were of high quality and that the program itself was very well designed.
    
     
13. The 5th Annual Conference, 2001 will be hosted by Monmouth University, organized by D. Swanson, 2nd VP. D. Swanson asked for programming suggestions. M. Radford suggested that there be a roundtable for research in progress; J. Pollock suggested more Lambda Pi Eta involvement; S. Jasko asked for more undergraduate participation; and there was a discussion on ways to get people from surrounding areas, such as Pennsylvania, involved.
    
     
14. There was discussion regarding the hosting of the 6th Annual Conference, 2002, with agreement that it would be hosted by Fairleigh Dickinson University and that J. Lehr would be nominated as incoming 2nd VP. Having the conference hosted by FDU would provide a central New Jersey location and would also provide the opportunity for increased corporate involvement through cooperation with the FDU Corporate Communication Institute.
    
     
15. J. Pollock offered to host the 7th Annual Conference, 2003, at The College of New Jersey.
    
     
16. S. Jasko noted that there will be a meeting of state communication associations at the Eastern Communication Association conference in Pittsburgh, on Thursday, April 27th, at 5:30pm.
    
     
17. L. Strate led a discussion on the possibility of collaboration on publications between NYSCA (New York State Communication Association) and NJCA. He will prepare a proposal for consideration at the fall board meeting. T. Gencarelli announced that the deadline for the NYSCA call for papers was being extended to May 20th, 2000 and invited the board's active participation.
    
     
18. G. Radford offered to host the fall meeting again at FDU which was agreed to by those present.
    
     
19. The meeting was adjourned at 2:40pm.
    
     

Respectfully submitted,

Marie L. Radford, Secretary

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