Minutes - June 5, 2009

NJCA Executive Board Meeting

June 5, 2009

County College of Morris

 

Present:

Gina Serafin-Persson, Hui-Min Kuo, Fred Fitch, Sheila McAllister-Spooner, Chad Dell,

Bob Coles, Mike Echols, Christine Lemesianou, Todd Kelshaw, Kate Dunsmore

 

Officer reports

First Vice-President: Gina is taking a position with the College of St. Elizabeth, and the conference will be held there. First choice date for the conference is April 3; second choice is March 6. Gina will confirm the date and what support the College can offer.

 

Treasurer: The current balance is $9,938.71. However about $2500 is still owed on the website migration project, leaving a working balance of about $7400. The 2009 conference ran at a deficit of about $2500. This was attributed about equally to reduced sponsorship/advertising and reduced number of registrants. There was a discussion about how to increase these sources of revenue and how much to draw from reserves for future conferences. The budget for the 2010 conference was tentatively set at $8500-9000. Publishers will be approached to possibly sponsor the keynote speaker.

 

Membership: The 2009 conference had 165 attendees (200 expected), with 71 regular attendees, 67 students, and 23 workers/guests. There were 6 institutional members represented. It was decided to leave membership fees unchanged, but to remind institutional members of the benefit of advertising in the conference program. Christine is checking on whether Ebsco provides access to the journal now that it is in electronic format. It was decided to increase efforts to reach out to low-participating institutions. Individual emails and phone calls will be the preferred approach.

 

New Media: The website is now migrated to a new platform. The next step is to add content to make the website more valuable to members. Ideas include promoting members’ accomplishments, adding an RSS feed, posting press releases (with possible student involvement) and adding a forum feature members could use to facilitate panels, research and other collaboration. It was decided that board members should send Sheila a photo and two-sentence bio to be added to the website.

 

Community College: Current participation is 11 faculty from 5 colleges. This is down 1 college from previous years; also 5 of the faculty were from Bergen. Mike will be making individual phone calls and emails to low-participating colleges. He noted that some faculty are considering starting a new organization just for community colleges. Discussion resolved toward encouraging more communication with community colleges regarding their concerns, such as transfer of credits.

 

New Business: With regard to conference planning, it was decided to approach publishers about sponsoring the keynote speaker. Mary Chayko was suggested as a speaker and tentatively approved pending the response of publishers. It was decided that a moderated discussion format would be a nice alternative to a traditional keynote format.

 

There will be a Save the Date email in early fall, followed by a formal Call for Papers. It was decided to set up a wiki (Bob to assist) to facilitate creating the program. Final deadlines will be decided based on space availability at the College of St. Elizabeth (either April 3 or March 6).

 

Various kinds of sponsorship or support will be sought, such as bags, water, and snacks. Kate will be working with other board members to develop outreach plans.

 

Additional ways to bring members together and increase the value of membership were discussed. Among the ideas were:

  • Promoting Facebook and LinkedIn spaces.
  • Increasing networking through professional organizations such as Lambda Pi Eta and PRSSA.
  • Reach out to southern New Jersey schools.
  • Organize small, possibly informal gatherings in the summer and fall.
  • Organize an intensive or institute for working on manuscripts or grantwriting.