Minutes - Teleconference Feb. 1, 2013

NJCA Executive Board Teleconference

In attendance: Chris Caldiero, Chad Dell, Shawn Kildea, Chris Lynch, Evelyn Plummer

1. Conference Planning updates:

a. Chris Caldiero confirmed that he has received several submissions for the conference (approximately 15 so far)  and expects the numbers to increase as we approach the posted deadline of February 7, 2013. He is prepared to extend the deadline by a week or so, if necessary.

 b. The review of papers will begin by late February. The current plan is for a small committee of Chris C., the at-large board members, and volunteers to read the paper & create the topical categories for completing the program planning & scheduling. 

 c.  Paypal registration is already operational so university departments wanting to up departmental memberships can so do although departments relying on purchase orders might have difficulty using the Paypal system. It was agreed that registration procedures should allow individuals the options of advance as well as at-the-door payment by either check or Paypal. Chris C. will be following up contacting Andy M. to ensure there are no “glitches”.

 d.  Several suggestions were made for additions to the programming. Chad Dell will reach out in order to organize the chairs’ panel. It was also suggested that a similar panel be organized for Directors of Graduate Programs. Another suggestion involved screenings and panel discussions of student documentaries (some recently shown on NJTV).

2. Treasury report:

Shawn Kildea confirmed that the association was currently quite solvent. After paying our balance to Monmouth University, there is a balance of $9238 in the bank account and $2294 in the Paypal account.

 The next executive board phone conference is planned in about 2 weeks. So far the phone conferences have occurred on four Fridays (11:30, 1:30, 3:00, 4:00) & one Monday (4:00). There was some discussion about what day & time would be best for the next phone conference in order to maximize attendance.

Respectfully submitted by Evelyn Plummer, Recording Secretary, 2/1/13